EXECUTIVE ASSISTANT TO THE SENIOR PASTOR
FIRST MT. JULIET
ABOUT THE CHURCH
First Mt. Juliet is a welcoming, multigenerational church in Mt. Juliet, Tennessee, committed to helping people experience freedom, joy, and life in Jesus. With a clear vision to love God, love people, and go into the world, the church offers strong ministry pathways for kids, students, adults, men, women, senior adults, and families. First Mt. Juliet emphasizes biblical teaching, meaningful community through LifeGroups and Midweek gatherings, and opportunities for every person to connect, grow, serve, and take next steps in faith. The church also has a strong missions heartbeat, encouraging believers to live out the Great Commission locally, regionally, nationally, and globally. Through worship, discipleship, outreach, and ministry partnerships, First Mt. Juliet seeks to make a lasting gospel impact in its community and beyond.
Executive Assistant to the Senior Pastor
Position
First Mt. Juliet
Church
Mount Juliet, TN (Nashville Suburb)
Location
1,000 in-person
Attendance
Website
Senior Pastor
Reports to
ABOUT THE LOCATION
Mount Juliet, Tennessee, is a vibrant and family-friendly suburb located just 17 miles east of downtown Nashville. Known as the “City Between the Lakes,” it offers a perfect blend of suburban tranquility and urban accessibility. Families are drawn to Mount Juliet for its excellent public schools, low crime rates, and strong sense of community. Additionally, the area’s parks, such as Charlie Daniels Park and Long Hunter State Park, provide opportunities for outdoor activities and family recreation.
Beyond its educational and recreational offerings, Mount Juliet boasts a robust local economy and a diverse range of housing options, making it an attractive destination for families to settle. With its combination of quality schools, safe neighborhoods, and community amenities, Mount Juliet stands out as a desirable location for families seeking a balanced and fulfilling lifestyle.
M O U N T J U L I E T, T N
ABOUT THE ROLE
The Executive Assistant to the Senior Pastor serves as a trusted ministry partner who provides high-level administrative, organizational, and communication support to the Senior Pastor. This role helps maximize the pastor’s effectiveness by managing priorities, protecting time, coordinating ministry efforts, and ensuring excellent communication and follow-through across all areas of responsibility.
This position requires becoming and remaining a fully participating member of First Baptist Mt. Juliet. The Executive Assistant must be a spiritually mature, servant-hearted individual who is fully aligned with the mission, vision, values, and leadership of First Baptist Church Mt. Juliet and committed to serving with excellence, professionalism, discretion, and care.
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Pastor Support & Calendar Management
Manage the Senior Pastor’s calendar, appointments, meetings, ministry engagements, travel, itineraries, and daily workflow according to pastoral priorities.
Evaluate and prioritize requests for the pastor’s time, protecting space for ministry preparation, leadership responsibilities, family priorities, and personal margin.
Maintain awareness of the pastor’s daily, weekly, and long-term schedule and coordinate logistics, accommodations, and ministry details as needed.
Communication, Correspondence & Guest Relations
Serve as a primary point of communication for the Senior Pastor through phone calls, emails, visitors, correspondence, and ministry-related requests.
Draft, type, review, edit, and distribute correspondence, emails, letters, cards, reports, presentations, sermon notes, and ministry documents as requested.
Monitor communication flow, church and pastor-related social media, and urgent or sensitive matters, bringing relevant information to the pastor’s attention promptly.
Receive and assist office guests with warmth, professionalism, hospitality, and discretion while appropriately guarding the pastor’s schedule and availability.
Ministry Coordination & Administrative Support
Coordinate meetings, ministry activities, guest speakers, weddings, funerals, baptisms, Sunday responsibilities, and church functions involving the Senior Pastor.
Prepare meeting materials, agendas, notes, presentations, research, ProPresenter or supporting files, and follow-up documents as needed.
Track assignments, action items, names, follow-up needs, and ministry conversations from meetings, services, and events.
Maintain organized digital and hard-copy files, church information, directories, contact information, ministry updates, policies, procedures, and records.
Work collaboratively with staff and ministry leaders to support church-wide communication, smooth event execution, problem-solving, and follow-through.
Anticipate ministry and administrative needs, exercise sound judgment, and complete additional duties as assigned by the Senior Pastor.
Qualifications & Skills
Demonstrates spiritual maturity, wisdom, integrity, and a servant-hearted attitude consistent with biblical leadership.
Maintains strict confidentiality with sensitive pastoral, personnel, counseling, financial, and ministry matters.
Strong administrative, organizational, interpersonal, written communication, proofreading, editing, phone etiquette, and hospitality skills.
Able to manage multiple priorities, solve problems proactively, exercise discernment, and interact graciously with a wide variety of people.
Proficient in Microsoft Office, Google Workspace, email communication, internet research, and general office technology; familiarity with Planning Center, church management systems, social media, and presentation software is preferred.
Dependable, reliable, tactful, flexible, detail-oriented, proactive, responsive, and able to work well as part of a collaborative church staff team.
FIVE C’S OF A GREAT FIT
Demonstrates spiritual maturity, wisdom, integrity, humility, and a servant-hearted attitude consistent with biblical leadership.
Maintains strict confidentiality with sensitive pastoral, personnel, counseling, financial, and ministry matters.
Represents the Senior Pastor and First Baptist Church Mt. Juliet with professionalism, warmth, discretion, reliability, and care.
CHARACTER
Senses a meaningful call to support pastoral ministry by helping the Senior Pastor lead with focus, clarity, margin, and effectiveness.
Finds purpose in behind-the-scenes ministry service, communication, organization, hospitality, and faithful follow-through.
Fully supports the mission, vision, values, leadership, and ministry direction of First Baptist Church Mt. Juliet.
CALLING
Prior experience in executive assistance, office administration, ministry coordination, or a comparable high-trust support role is preferred.
Proficient in Microsoft Office, Google Workspace, email communication, internet research, scheduling tools, and general office technology.
Familiarity with church management systems, Planning Center, social media platforms, presentation software, and church office workflows is helpful.
CREDENTIALS
Highly organized, high capacity, and able to manage calendars, meetings, travel, documents, records, communication flow, and multiple priorities with excellent follow-through.
Communicates clearly and graciously through writing, editing, phone calls, guest interaction, staff coordination, and pastoral correspondence.
Anticipates needs, solves problems proactively, exercises sound judgment, and tracks action items from meetings, services, and ministry conversations.
COMPETENCIES
Thrives in a collaborative church staff environment and works well with ministry leaders, members, guests, and outside partners.
Brings a hospitable, gracious, flexible, and team-oriented spirit while also exercising firmness and discernment when needed.
Aligns with the church’s ministry culture and helps strengthen trust, communication, excellence, and care across the organization.